Soterion is a Solution Partner with United VARs. As the UK member, Birchman works with Soterion to help customers get more value from their SAP investment. The key focus areas include:
- Simplifying and redesigning user roles to optimise SAP licences
- Assessing and reducing Segregation of Duty (SoD) risks
- Calculating the appropriate number of licences (including FUEs) when moving from SAP ECC to S/4HANA
This blog outlines how the partnership helps customers make sense of SAP licensing.
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In an era where every pound of IT spend must show measurable return, SAP licensing often emerges as a high-stakes area for optimisation. Organisations invest heavily in SAP systems, but due to the complexity of user classifications and license structures, many end up overpaying for unused or misclassified licenses. That’s why we’re thrilled to partner with Soterion, whose SAP License Manager is transforming the way businesses manage and optimise SAP licenses.
IT budgets are under pressure and SAP licensing is often a high impact area for review. Organisations invest heavily in SAP but the complexity of licence types and user roles means many end up overpaying for unused or misclassified licenses. We are delighted to partner with Soterion whose tools bring much needed clarity. Their SAP Licence Manager helps businesses track and manage usage more effectively so they only pay for what they need.
Why SAP license management matters
SAP licensing is notoriously complex. With the recent introduction of the STAR measurement process, SAP now classifies user licenses based on the authorisations assigned to each user. However, most organisations’ current SAP role designs were not created with licensing efficiency in mind. As a result, many organisations end up paying for or subscribing to significantly more user licenses than necessary.
In the absence of clear visibility and control, organisations often:
- Pay for more SAP user licenses (FUEs) than required
- Pay for inactive or duplicate users
- Face unexpected audits and compliance fines
- Miss opportunities to reclaim unused licenses
Soterion’s SAP License Manager offers a practical, data led way to gain control of your SAP license estate and that’s exactly the kind of innovation organisations need to cut costs, reduce compliance risk and maximise value.
What Is Soterion’s SAP License Manager?
Soterion’s SAP License Manager is a purpose-built solution designed to help organisations gain clarity and control over their SAP user licensing. It provides three key data insights:
#1
Current license requirements – Calculates the number of SAP user licenses or Full Use Equivalents (FUEs) needed based on the organisation’s existing SAP role design.
#2
Remediation potential – Identifies opportunities to clean up or optimise the current role design to reduce unnecessary license assignments.
#3
Best case license scenario – Estimates the optimal number of user licenses or FUEs based on actual system usage analytics.
These insights equip organisations with the necessary data to approach SAP contract negotiations with confidence.
In addition to license optimisation, Soterion’s SAP License Manager supports ongoing license governance by integrating into business as usual processes, helping prevent license creep and avoid unexpected true up costs. By providing clear visibility into actual license usage, it enables organisations to maintain an optimised licensing strategy and reduce unnecessary expenditure.
Key Benefits of Soterion’s SAP License Manager
#1
Cost savings from day one
Through detailed usage analysis and optimised license assignment, many organisations experience double digit reductions in their SAP licensing costs and often within the first 90 days of implementation.
#2
Accurate license classification
Soterion maps users based on activity and authorisations to assign the most cost effective license type, ensuring compliance while eliminating waste.
#3
Audit readiness
Avoid last minute surprises. With built in simulations and compliance checks, you’ll always be ready for an SAP audit, with clear documentation to back up your licensing strategy.
#4
Intuitive dashboards and reporting
Whether you’re a licensing manager or a CFO, Soterion presents your SAP license data in a way that’s easy to understand and act on. Their business friendly dashboards provide actionable insights at a glance.
#5
Role based optimisation
License management goes hand-in-hand with access control. Soterion connects licensing insights with your SAP role design to ensure alignment between business needs and license allocations.
Our Partnership is your advantage
By partnering with Soterion, we’re empowering our cutomers with best in-class tools to take full control of their SAP investments. Together, we offer a smarter approach to license management and one that is data driven, cost effective and fully aligned with your business objectives.
As your trusted advisor, we’ll help you:
- Implement Soterion’s SAP License Manager with minimal disruption
- Interpret results and create an actionable optimisation plan
- Maintain ongoing license compliance and audit readiness
- Integrate license optimisation into your broader SAP governance strategy
The bottom line
SAP licences shouldn’t be a source of hidden cost. With Soterion’s SAP Licence Manager you can shift from reactive compliance to a clear, proactive strategy. This helps cut spend and get more long-term value from your SAP investment.
Ready to optimise your SAP licensing?
Contact us today to book a demo of Soterion’s SAP License Manager and take the first step toward smarter, more cost effective SAP usage.
